At CBFF we realise that our operations can have a negative effect on the environment and so we are committed to minimising our environmental impact and promoting sustainability in all aspects of our festival operations. This policy outlines our approach to achieving these goals, and our commitment to reduce our impact in the following ways.

Scope
This policy applies to all festival activities, including planning, production, and execution and encompasses all stakeholders, including staff, volunteers, attendees, sponsors and partners.
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Objectives
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-Reduce waste
-Promote energy efficiency
-Encourage sustainable transport options
-Source materials and services that are environmentally friendly
-Promote environmental awareness
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We will aim to achieve our objectives in the following ways;
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-By minimising our environmental footprint where we are able to, for example, by utilising digital marketing tools and offering online programmes and schedules for the festival.
-We provide an online platform for film screenings, which allows remote viewing of all films screened during the four days of the festival.
-We also live stream the industry day events and networking evening, as well as the concluding Awards Gala.
-Operate within an accessible location that offers good public transport connections. We also share public transport information through our digital platforms for those attending the festival.
-Enable the team to work remotely, by employing a variety of work options, including video conferencing.
-Actively source and use sustainable materials where possible, to promote circular economies and reduce waste.
-Request digital submissions and transfers.
-Work with local suppliers and organisations within the community, to save unnecessary travelling and also to support smaller independent businesses.
-We endeavour to stay up to date with environmental legislation relating to the festival and always take into consideration how we are able to incorporate these into the operations of the festival.

Commitment to improvement
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We are committed to continually improving our environmental practices and will review our environmental policy regularly.

For more information about our environmental policy or to provide feedback, please contact us at support@cbff.org.uk

Introduction

Carmarthen Bay Film Festival is committed to ensuring the safety and well-being of all children and young people. This policy outlines our approach to safeguarding and protecting children, in compliance with the legal and regulatory framework in Wales, even though our primary interactions are not directly with children.

Purpose

The purpose of this policy is to:
- Protect children and young people who may come into contact with our festival activities.
- Provide staff and volunteers with clear guidelines on how to safeguard children.
- Ensure compliance with relevant laws and regulations.

Scope

This policy applies to all staff, volunteers, contractors, and anyone else working on behalf of Carmarthen Bay Film Festival.

Definition of a Child
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For the purposes of this policy, a child is defined as anyone under the age of 18.


Safeguarding Principles
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- The welfare of the child is paramount.
- All children have the right to protection from abuse and exploitation.
- Safeguarding is everyone's responsibility.

Interaction with Children

Carmarthen Bay Film Festival does not specifically work with children but acknowledges the importance of having a safeguarding policy for general purposes.

Recruitment, Vetting, and Training
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- All staff and volunteers who may come into contact with children will undergo a thorough recruitment process, including background checks.
- Staff and volunteers will receive basic training on child safeguarding and protection.

Code of Conduct
Staff and volunteers are expected to:
- Treat all children with respect and dignity.
- Always act in the best interests of the child.
- Follow the reporting procedures for any safeguarding concerns.

Reporting Procedures
- Any concerns about a child's safety should be reported immediately to the Designated Safeguarding Lead (DSL), support@cbff.org.uk
- The DSL will follow the established procedures for reporting to the appropriate authorities, such as Carmarthenshire Council or the police.

Legal and Regulatory Framework

Our policy complies with the legal requirements in Wales, including:
- Safeguarding Children: Working Together Under the Children Act 2004.
- Safeguarding Vulnerable Groups Act 2006.
- All Wales Child Protection Procedures 2008.
- Wales Interim Policy and Procedures for the Protection of Vulnerable Adults from Abuse (2010, updated 2013).
- Protection of Freedoms Act 2012.

Risk Assessment
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Although specific risks to children in our context have not been identified, we remain vigilant and prepared to address any potential risks that may arise.
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Response and Support
- When a safeguarding concern is raised, Carmarthen Bay Film Festival will take immediate and appropriate action.
- We have access to child safeguarding professionals and resources for advice and support.

Communication
‍- This policy will be communicated digitally to all staff and volunteers.
- We will provide regular updates and training to ensure understanding and compliance.

Review and Monitoring
‍- This policy will be reviewed annually or as needed to reflect changes in legislation or best practices.
- Feedback from staff and volunteers will be incorporated into reviews.

Contact Information
Designated Safeguarding Lead: Simon Howlett  
Contact Information:  - support@cbff.org.uk

Acknowledgement
All staff and volunteers are required to read and acknowledge this policy.

Approval
This policy was reviewed and approved by Carmarthen Bay Film Festival on 1st March 2026.
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Purpose
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CBFF recognises the importance of promoting equal opportunities within the film industry, and we are committed to encouraging diversity within our team and ensuring equality for all involved in our festival. This policy applies to all staff, volunteers, participants, and stakeholders involved in the International Media Festival of Wales (IMFW) and the Carmarthen Bay Film Festival (CBFF).
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We endeavour to ensure that everyone is treated equally, complying with the Equality Act 2010. Our aim is to create an environment where everyone feels comfortable to express their creative talent and showcase their skills to the best of their ability.

Policy Statement
‍We are committed to creating a culture of diversity and inclusion where everyone feels valued, respected and supported. We believe that diversity enhances creativity, innovation, and the overall success of our festivals. We strive to ensure that our events are accessible and welcoming to all individuals, regardless of race, ethnicity, gender, age, disability, sexual orientation, religion, or socio-economic status.

‍Scope

‍This policy applies to:
-All employees and volunteers involved in the planning and execution of IMFW and CBFF.
-All participants, including filmmakers, artists, and attendees.
-All interactions and communications, both internal and external.

Objectives
‍1. Promote Diversity: Encourage and support the participation of diverse groups in all aspects of our festivals, from submission to attendance.
2. Ensure Inclusivity: Create an inclusive environment where everyone feels welcome and valued.
3. Provide Equal Opportunities: Ensure that all individuals have equal access to opportunities within our festivals.
4. Address Discrimination: Actively prevent and address any form of discrimination or harassment.

Strategies and Actions
‍1. Leadership Commitment:
-The leadership team will champion diversity and inclusion initiatives, setting a positive example and fostering an inclusive culture.
-Regular training sessions will be conducted to educate staff and volunteers on diversity and inclusion principles and best practices.

2. Inclusive Practices:
-Implement inclusive practices in the recruitment, training and management of staff and volunteers.
-Ensure that the selection and judging processes for submissions are fair and unbiased.
-Provide accessible accommodations for individuals with disabilities, including physical access, assistive technologies and support services.

3. Diverse Representation:
-Aim for diverse representation in all aspects of the festivals, including panels, speakers and featured works.
-Collaborate with diverse community organisations to promote participation and engagement.

4. Communication:
-Use inclusive language in all communications and promotional materials.
-Ensure that all communications are accessible to people with disabilities.

5. Feedback and Improvement:
Establish mechanisms for collecting feedback from staff, volunteers, participants and attendees on diversity and inclusion issues.
Regularly review and assess the effectiveness of diversity and inclusion initiatives, and make necessary improvements.

6. Reporting and Accountability:
-Creation of a safe and confidential process for reporting incidents of discrimination, harassment, or any other violations of this policy.
-Ensure that all reports are taken seriously and investigated promptly, with appropriate actions taken to address any issues.

‍Responsibilities
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-Leadership Team: Responsible for promoting and implementing the diversity and inclusion policy, and for ensuring compliance throughout the organisation.
-All Staff and Volunteers: Expected to uphold the principles of this policy, participate in training and contribute to a respectful and inclusive environment.
-Participants and Attendees: Encouraged to respect and support our diversity and inclusion efforts, and to report any concerns or incidents.

‍Monitoring and Review
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‍This policy will be reviewed annually to ensure its effectiveness and to incorporate any necessary updates or improvements. Feedback from staff, volunteers, participants and attendees will be considered in the review process.

Our commitment to diversity and inclusion is fundamental to the success of the International Media Festival of Wales (IMFW) and the Carmarthen Bay Film Festival (CBFF). By fostering a diverse and inclusive environment, we can create richer, more vibrant festivals that reflect the diversity of our community and the world.

For any questions or further information regarding this policy, please contact support@cbff.org.uk
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